Version six of the schedule
Three people are looking at three different spreadsheets, and one of them is Thursday’s.
GuideKeepGuideKeepTour operations software · Built by a tour operator
Guide Keep brings bookings, guide scheduling, tour assignments, guest messages, work hours, and payroll together in one place, so you can spend less time chasing details and more time growing your business.
Less admin work. Smarter scheduling. More time to grow your business.
Compatibility partners
How GuideKeep Works
The Sunday night problem
With GuideKeep, you get more time back to grow your business.
Three people are looking at three different spreadsheets, and one of them is Thursday’s.
Staffing fourteen guides means individual messages, two reshuffles, and a guess about who actually read it.
Hours arrive as photos and chat messages. Reconciling them costs a day and still ends in an argument.
Nobody confirmed, so the only signal is a guess about who is meeting where.
A last-minute booking turns into a scramble of calls, messages, availability checks, and schedule changes.
Your bookings, guides, payments, and customer information are scattered across different tools.
Finding the right guide takes endless checking, messaging, and back-and-forth before every tour.
Too much of your team's time goes into repetitive admin instead of serving customers and growing the business.
Before / After
System
to oversee your
entire operation
Keep bookings and tour details in one place
Assign Tour guides to tours within seconds
Update schedules and share changes
Track which guides viewed and confirmed each tour
Automate messages to guests
Clock in & out, keep Track of hours, and keep payroll organized
Spend less time on admin and more time growing your business
What you get
Bookings from all your channels land in a single day view, grouped by time and capacity. You see what's covered and what still needs a guide — before your phone starts ringing.
Bookings from all your channels land in a single day view, grouped by time and capacity. You see what's covered and what still needs a guide — before your phone starts ringing.
Reviews
“Having never used Apps in this manner before, I am pleasantly surprised how easy and proficient Guide Keep is to use. From scheduling to clocking in/out and all the way to submitting hours/getting paid, Guide Keep is simple to navigate and makes the process run smoothly. – Joe Pointer”
“Guide Keep makes it easier and more seamless to schedule tours, reach out to tour guests by phone or text, request time off, clock in and out of my tours and get paid in a timely manner. I highly recommend it. – Scott Scanlon”
“Guide Keep has made my job as a tour guide much easier. When a tour is assigned I get a notification and reminders before it starts so I always know what's coming up. I can clock in and out through the app, and if I forget, I can edit my time later. Guest information and contact details are all in one place so I can call or text without searching for a number. I can also check my upcoming and previous payments in the fund summary. Everything I need is organized and easy to access in the app. – Lauren”
“Having never used Apps in this manner before, I am pleasantly surprised how easy and proficient Guide Keep is to use. From scheduling to clocking in/out and all the way to submitting hours/getting paid, Guide Keep is simple to navigate and makes the process run smoothly. – Joe Pointer”
Case Study
Now, I want to help other tour companies put the right systems in place to support growth, keep operations manageable as bookings increase, and scale their businesses with confidence while delivering great guest experiences.
Muhammad
Founder of GuideKeep
Pricing
Pricing scales with your customer volume. Features never do — every plan includes everything.
$349
$249/ month
+ $15per active guide / month
10 active guides → $399 / month total
$699
$499/ month
+ $15per active guide / month
10 active guides → $649 / month total
$1,299
$899/ month
+ $15per active guide / month
10 active guides → $1,049 / month total
Custom
No. GuideKeep works alongside your booking system and handles scheduling, guide assignment, guest messaging and payroll.
Yes. You can upgrade or downgrade your plan at any time, and the change applies from your next billing cycle.
You can cancel anytime with no setup fee and no lock-in. We'll also help you export your data.
Yes. Hours and payroll reports can be exported so you can pay guides in the currency and country they work in.
Yes. You can move between plans whenever your business needs change.
Yes. Get in touch and we'll set you up with a non-profit rate.
No setup fee. Cancel anytime. Get personalized onboarding and direct access to the owner. Let’s get your tour business running smoothly.
